MAIN JOB DUTIES:
• Attention to suppliers and customers by phone and email to review payment inquiries, investigate pricing discrepancies and missing receipts
• Attention to the other departments in the company regarding pending payments.
• Receive invoices to schedule payments AR & AP
• Review the Billing information on the invoices according to Mexican law AR & AP
• Match invoices against PO's and receipts (Verify the Three-way match) - AP
• Post invoices and Credit memos AR & AP
• Control of utilities payments
• Manage the electronic database for invoices PDF and XML to comply with the Mexican laws
• AP Aging Control – Following to due invoices and resolve them. AR & AP
• Handling petty cash
• Set up new vendors and customers in the system
• Physical archive maintenance
• Prepare the Proposal payments from AP
• Apply payments on system AR
• Monthly Reconciliations to review balances from vendors and Customers
• Expense Analysis
• Provide support for any activity needed, related to close of the month
• Reconciliations intercompany
• 2 years of experience as a clerk
• Bachelor’s degreee in business administration or a related field